Traditionally, a Bill of lading is a contract that establishes an agreement between a shipper and a transportation company for the transportation of goods. It contains all the information about the items on board that need to be delivered together with the signature upon delivery (proof of delivery). The bill of lading (BOL) includes mileage and fuel information. The driver has to fill in the information about the vehicle, odom beginning and ending, load and unload time, and all the customer information. This way, the driver spends hours filling out paperwork. Paper BOLs take time to process which in turn causes delays invoicing the customer and getting paid for the job done. Drivers are gone for many days taking the paper documents with them, and when they go back to the office, they do not remember some details that are required to invoice the customer. Moreover, paper can get lost, it’s hard to understand handwriting and mistakes are inevitable. That being said, nowadays specialists are moving towards the adoption of electronic bills of lading, or e-BOL, with great eagerness.
The process with an e-BOL is very simple. The manager creates a job filling in the information about the load. The driver receives the job and fills in the data on vehicle, job starting time, ending time. The mileage and fuel are calculated automatically. So does the driver’s work time. Upon delivery, the driver gives the mobile device or a tablet to the customer who signs the e-BOL, and swoosh it is emailed to the office right away. The office can process this bill of lading instantaneously and create the invoice for the customer. With electronic BOLs transportation companies can get paid faster. Needless to say that they also speed up the entire workflow.
Watch this podcast episode with Elevation Transport which tells how they save thousands of dollars with a mobile app. ” The App allows the driver to submit their BILL OF LADINGs with proof of delivery signatures immediately after delivery, which allows us to get invoices out immediately and decreases the time it takes our clients to pay us. There is less paperwork that needs to be handled therefore decreasing cost by $150,000.00 annually. The driver has everything he needs at his fingertips, his BILL OF LADING and Inspection forms that need to be completed. Everything is emailed back to the office as well as saved in the cloud. We never have to worry about misplacing an important piece of paper. We love it!”
Snappii creates customizable mobile solutions for businesses in 30+ industries. Snappii has created its Bill Of Lading Manager app that can be quickly customized to any business. Use your BOL forms and turn them to e-BOL in a snap! Contact us today to convert your paper-based BOL to an e-BOL affordable and fast.