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3 Tips to Motivate the Employees to Fill in and Submit Timesheets

3 Tips to Motivate the Employees to Fill in and Submit TimesheetsFilling out timesheets is a major challenge among employees, especially working in the field. However, whatever the reason of this process, whether it’s to be specific rules compliant or to better understand the efficiency of workflow, the end result is the same – all employees should get on board, track their time and deal with timesheets. Sometimes a team may need a kick of motivation to inspire them to submit their timesheets in a proper way and on time. Here are some tips that could come in handy.

Explain the purpose and benefits

One of the main steps towards motivating the employees is explaining them why it’s important. Make a focus on the benefits it brings to them personally. For example, clear time tracking methods contribute to more efficient work, increased productivity and profit. Whatever the reasons and benefits, communicate them to your team and implicate employees in achieving better results.

Keep it short and simple

When an employee uses 30 minutes or more to complete a timesheet, he or she gets frustrated and the company loses time that would be better spent on more useful activities. Keeping the process short and simple will be doing the employees a favor as well as the entire business. Avoid too fine granularity and keep it to the bare essentials.

Automate the process

Automation makes various processes easier and more optimized. Automation of work with timesheets will streamline the process, save time for your staff and will ultimately make the business more efficient. Nowadays more and more companies implement mobile timesheets and special apps. They allow employees to complete and submit timesheets in a snap, anytime and anywhere. This accurate and timely data lead to improvement of the entire workflow.

Snappii is the best assistant in automation of various processes. We are able to convert any existing paper form or report to mobile app. Get started with your timesheets or any other forms. Send them to us here and get a free quote.

Home Assessments in the Home Care Service: How to Improve this Process

Home Assessments in the Home Care Service: How to Improve this ProcessThe main thing all families with elderly members worry about

Most of elderly family members value their independence and the ability to live in their homes as long as possible. However there is a plenty of risks when they are living alone in their homes, and this worries all other family members and loved ones. Some of the major risks for the elderly people may include falls, poor nutrition, and poor cognitive function. This way, people frequently hire home care agencies to ensure peace of mind for everyone and make a senior’s home as safe as possible.

What is home assessment

Home assessments are an important component of home care service. It helps determine the degree of safety and comfort of seniors in their homes, and also the need for assistive equipment and tools. To conduct proper home assessment and ensure patients’ safety, home care specialists use special forms and checklists. They can contain the following fields:

– availability of clear paths free of obstructions for safe moving,

– availability of notes and labels with emergency numbers by large print,

– frequently used items are easily accessible,

– availability of grab bars in the shower and beside the toilet,

– all rooms are brightly lit,

-etc.

The benefits of mobile apps for convenient and efficient home assessments

Today the most convenient, fast and efficient way of home assessments is using special mobile apps. They allow specialists to avoid lugging around a plenty of paper forms. All necessary forms and checklists are right in their mobile devices. Specialists can quickly fill them out in a few clicks. It is the way to get accurate and timely data and have constant access to it.

Keeping in mind the problem of tedious and inconvenient paperwork, Snappii has created In Home Care Providers app with 30+ ready-made forms. This smart app allows its users to fill out mobile forms on any mobile device and share them as PDF files with anybody via email, cloud, WhatsApp, etc. In Home Care Providers app helps never lose documentation and always be ready for any State or federal inspection or compliance audit. Here is a short video about the app.

Moreover, Snappii is ready to transform any existing form to its digital analogue. For example, we can convert your home assessment forms and checklists to the app. We will meet your specific needs in the shortest possible time. Send your forms and requirements here. Learn how Snappii helped Sunny Days Home Care Agency scale the business at a rapid rate and get into the Inc. 5000 list.

5 Steps of Fire Extinguisher Inspection

5 Steps of Fire Extinguisher InspectionA properly working extinguisher could save many lives. To ensure that fire extinguishers are in good working condition, their inspection should be conducted monthly. Businesses can bring external professionals or train their own employees as part of an overall fire safety strategy. It is critical that employees know about the most common issues, identifying during an inspection, and knows how to respond accordingly. Here are 5 mandatory steps of proper fire extinguisher inspection.

1. Visibility and accessibility

Ensure a fire extinguisher is present in the area, and it is easily visible. It should be easily accessed during an emergency. Also, prevent the extinguisher from being moved and damaged.

2. Physical state

Closely check overall condition, labeling and physical defects of the extinguisher. Metal parts should be free of any signs of damage, as well as serial number and other notes should be readable. Check a secure connection of all extinguisher’s parts. Ensure a proper condition of hose without any cracks. The pin locks prevents accidental discharge of the extinguisher. It also should be checked.

3. Pressure gauge

Check the gauge to ensure the needle points to the green area. This means that the extinguisher is fully charged and ready for use. The needle in the left red zone means that the extinguisher is undercharged, and the right red zone signals a danger of being overcharged.

4. Maintenance or inspection tag

Ensure the extinguisher has a maintenance or inspection tag with regular marks.

5. Inspection report

Besides the mark on the inspection tag, the general inspection report should be created. It usually contains summarize observations, any comments, name/signature and date.

Mobile solutions for fast and efficient fire extinguisher inspections

Snappii is able to provide a solution to significantly simplify and optimize extinguisher inspection. The ready-made Fire Inspection app is the best tool to ensure that the premises has all fire safety and fire suppression equipment in place and in good working order. The app users can carry out monthly fire extinguisher inspections and collect all necessary data with their mobile devices. Also they can take and attach photos related to the inspection. The completed inspection forms are able to be generated to the report in the PDF format. The report can be signed and shared with anyone, as well as safely stored right in the app. Fire Inspection app is available in Apple App Store and Google Play.

Moreover, Snappii can use your already existing inspection forms and checklists and convert them to the app. Thanks to powerful Snappii Form Converter, it is a fast and affordable process. You can send us your forms and requirements here. Form conversion is available as a DIY option. Anyone can try it yourself. No special skills required.

 

Ensure Safe Workplace and Healthy Employees during the COVID-19 Pandemic

Ensure Safe Workplace and Healthy Employees during the COVID-19 PandemicBack to the workplace

The COVID-19 pandemic is one of the biggest challenges that society and business have faced for the last few years. We want to believe that the worst is over and the world is recovering. Now governments, employers and workers are responsible in reinforcing the progress made in stemming infection rates by ensuring a safe return to work. This requires compliance with safety measures, cooperation and coordinated action.

First of all, knowledge and awareness are key. Employees must be well informed about how the virus spreads, the symptoms of infection and how to minimize the risks. Here are some useful sources:

Guidance on Preparing Workplaces for COVID-19,

COVID-19: guidance for the workplace,

COVID-19: Back to the workplace – Adapting workplaces and protecting workers,

A safe and healthy return to work during the COVID-19 pandemic.

Mobile checklists to monitor employee health

One of actions businesses should do to protect the employees is daily health monitoring. This process can be simplified and optimized with a use of mobile checklists. Using just a mobile device, the employer or manager can easily collect all data about the health of the employees. Mobile checklists provide fields to mark temperature and symptoms, add photos and signatures. All data is safely stored and always available.

Convert your own forms

Snappii is able to convert any existing form or checklist to its mobile analogue. Moreover, our unique Form Converter provides the opportunity of form conversion and creation of any mobile form by yourself. It doesn’t require any tech skills and great efforts. Users can download Snappii Mobile Forms app and start using the created mobile form. One more great solution is the ability to generate professional PDF reports on the base of completed forms.

Daily employee health screening logs, visitor screening forms, Coronavirus employee waiver and more. Keep the business open and the employees safe. Contact Snappii support team with any questions.

How Mobile Solutions Ensure Proper Documentation and a Safer Construction Jobsite

How Mobile Solutions Ensure Proper Documentation and Safe Construction JobsiteThere are a plenty of dangers and risks on any construction project. One of the main tasks of contractor is to keep everyone safe while they are on-site. Proper and accurate documentation takes part in creating a safe workflow. To achieve this, contractors complete daily construction safety checklists and generate construction safety reports. This way, contractors can make sure their sites are safe, any dangers and incidents are identified and reported so they can continue to improve workflow.

The importance of proper reporting for OSHA

Occupational Safety and Health Administration (OSHA) is a Federal safety watchdog. All significant incidents should be reported to it. OSHA uses this information to help companies eliminate unsafe work practices. Also accessible, accurate and timely records help avoid litigations.

Advantages of mobile solutions

Today construction businesses improve construction operations through technological advances. Construction documentation also gets huge benefits from modern mobile technology, and influences on safe workflow. Mobile forms and apps allow users to fill in pre-made forms in a few clicks, generate complete, professional reports right on a smartphone, conveniently store data, share it and more. These contribute to optimized and efficient work with safety documentation. And in turn, general safety at the jobsites rises to the next level.

What Snappii can offer for construction documentation

Snappii helps construction companies create safe and efficient jobsites. We provide mobile solutions for this field that are easy to use, as well as multifunctional and smart. Among the powerful ready-made construction apps are Construction Daily Log app, Construction Manager app, Timesheet Manager app, Construction Estimator app, Construction Plans app, Workplace Safety Inspection app and more. All apps allow users to easily and quickly work with data in the field and add them to pre-made forms. Moreover, Snappii construction apps provide the opportunity to generate professional reports as PDF and Excel files.

Snappii offers Mobile Forms Converter. Thanks to it, anyone can convert existing forms to their mobile analogue. Also our team can do it for you. You just need provide your forms and requirements. Moreover, Snappii has Snappii Mobile Forms app with a set of pre-made forms which are able to be used. Download the app and choose the forms you need.

Elevator Maintenance and Inspection Practices to Make the Process More Optimized

Elevator Maintenance and Inspection Practices to Make the Process More OptimizedVertical transportation is becoming increasingly important as urbanization expands. Today elevators are often taken for granted, but they need regular maintenance and inspections in order to operate properly. There are several practices to help technicians ensure elevator maintenance and safety.

– Learn about the equipment history to understand the lifecycle, important details and the risk for potential issues. Having this knowledge will help you hold the equipment provider accountable if necessary.

– It is always better to be proactive than to be reactive and only respond to problems. Elevators should be inspected regularly regardless of any breakings.

– Rules and regulations are continually evolving to improve elevator maintenance practices. It is important to adhering to not only current protocol of maintenance, but also new and developing standards and always be aware of their appearance and changes.

– Keep detailed and regular records and ensure that the data you have about your equipment is accurate and complete. This will help you make the most effective decisions. Also it is a way to always have all documentation, which can be required by higher organizations. The advancements in technology have made work with data much easier. Data recording and processing can be automated. Special elevator inspection apps allow users to add necessary information to pre-made mobile forms in a few clicks. The completed forms can be conveniently and safely stored right on the mobile device and they are always available anywhere.

The best app for fast and efficient elevator inspection

Snappii offers Inspect & Maintain Elevators app from Snappii. This elevator inspection app is designed to ensure organized inspection of all units and generate a professional report. It covers each major system and component of elevators. App users are able to quickly fill in pre-made forms, add photos and signatures. Also there is an opportunity to generate a PDF report and send it. Snappii elevator inspection app is customizable to any specific needs. Learn more about Inspect & Maintain Elevators app in a short video. Download the app in Apple App Store and Google Play. Contact Snappii with any specific requirements and ideas for app customization.

The Most Important Points to Know about Home Inspections

Why home inspections are essential

Proper and regular home inspections can help make the most of your property. Home inspection is essential in gathering all the valuable information for right maintenance and life extension of the facility. Also it is the way to know whether the house is safe or not and the opportunity to avoid unexpected and expensive surprises. Here is what any homeowner should know about home inspections.

Home inspection covers the following areas:

– house structure and framing,

– roof,

– electrical,

– plumbing,

– HVAC,

– exterior and interior.

Professional home inspection before selling or buying a house will naturally require a specialist services. While the expert is doing the inspection on your property, you should be involved in the process.

What about the time

The time of home inspection may differ from one property to another. Basically it depends on a property size. In case you use the services of a specialist, the time to prepare a report will be required. However, the reports are useful even if you conduct inspections yourself. An average inspection takes around 3 to 4 hours. Special inspection apps can significantly accelerate this process, as well as simplify and optimize it.

The best inspection apps for improvement and optimization

Snappii offers 2 apps which will be quite helpful for inspection of property and facilities. Building Inspection app is ideal pocket tool to perform house inspections. It covers fire prevention, building maintenance, storage, occupancy, heating and electrical systems, housekeeping, exterior, etc. Thanks to this inspection app, anyone can easily and quickly capture all necessary data and put it in pre-made mobile forms. Moreover, users are able to visualize building inspections on a map. Completed inspection forms can be instantly accessed, edited, stored and emailed. Another smart mobile tool is Building Maintenance app. This app is a perfect assistant in organization of maintenance inspection. Building Maintenance app allows users to add multiple details to the database, including personal information, timestamp, geo location, pictures and more. The data can be synced across multiple devices. Also app users are able to generate PDF and Excel reports on the base of completed inspection forms.

Both apps eliminate paperwork and make inspections faster and more organized. Snappii can create your own custom inspection app or use your existing inspection forms and convert them to their mobile analogue. Contact us to learn more about our solutions.

The Top Tips for Home Care Agencies to Improve Management of Field Employees

The Top Tips for Home Care Agencies to Improve Management of Field Employees

Employees of home care agencies spend most, if not all, of their time working in the field. This way, homecare managers face a unique challenge to manage employees and operations which are rarely in their sight. These simple tips can help home care agencies build a solid infrastructure for managing their employees, and take the agency to the next level.

A culture of transparency and interaction

Encourage a culture of transparency and honesty. Keep employees up to date with all the important points of the agency’s operation. Make sure everyone understands and accepts the work policy, instantly notify employees about any changes. Clarity in the workplace helps keep interactions with employees. Create a reliable and confidential channel for employees to approach their managers with concerns. Approachable and encouraging managers contribute to more pleased and efficient field team.

Meeting and career advancement opportunities

While homecare employees conduct most of their work outside of managers’ physical view, it’s important to hold regular meetings. They are an opportunity to discuss any issues and offers, as well as show an interest in developing and work improving. Also, home care agencies that offer their employees career advancement educational and other opportunities have a much greater chance of more productive team.

Mobile technologies

Modern mobile technologies can help organize a workflow of home care agencies. Special mobile apps are a great solution for managers to constantly keep in touch with field employees. Also they provide a lot of advantages for caregivers and make their work faster, more convenient and efficient. Utilizing mobile apps for home care, managers are able to optimize the work with documentation. Paperwork is time consuming and tedious. Thank to mobile apps, managers get a constant flow of timely and accurate data and can easily and quickly process it right on their mobile devices.

In Home Care Providers app

Snappii offers In Home Care Providers app to optimize work of any home care agency. It is the best way to manage all usual documentation and save time, effort and money. In Home Care Providers app provides 30+ ready-made mobile forms for caregivers and clients, which allows slashing the documentation time in half. Focus on business growth instead of paperwork. This app allows managers to be ready for any audits and compliance. It is easy to train how to use the app.

Here is what John Bennett, Executive Director of Sunny Days In-Home Care company says: “The app saves time and money by giving our field staff the ability to submit documentation from anywhere in our territory. We continue to grow our territory size, and are able to run everything out of one office because we can submit documents instantaneously with our app. Also, the state is constantly changing policies and we can make quick adjustments to our documentation within the app so that our staff is immediately using documents that meet the requirements for compliance.”

Watch the video about In Home Care Providers app to learn how it works. Download and try the app. Need any customization? Let’s discuss your requirements. Send them here.

Reopening of Business is Happening. The Tips to Make It Successfully and Safely

Reopening of Business is Happening. The Tips to Make It Successfully and SafelyTime to move on

The impact of COVID-19 has been felt by every single person and business in the world. The pandemic has changed many aspects of our life. Everyone wants to believe that the worst is over. The governments around the world announce reopening plans for businesses. And the issue of reopening success confronts all companies. Here are some tips to help businesses reopen successfully and safely.

Once again about safety

It is obvious that safety of employees and customers has to come first. So, it is important to determine proper safety rules and PPE (Personal Protective Equipment). This is our new reality for near future and possibly longer. Ensure strict enforcement of these safety measures.

Learn and try

Keep in mind that you will be stepping into a new world. It can require more efforts and learning of something new each day. For the most part, there is no guide on a successful strategy. Get ready to take different approaches, instantly analyze and implement them.

Constant communication

Now a constant communication and flow of timely data are extremely important to set up smooth workflow. This also contributes to fast and timely response and decision making.

Digitize everything

Many companies have moved to a course of digital. This became the best way to do some work remotely. Moreover digital solutions significantly simplified, accelerated and optimized some operations. Businesses should consider the future implementation of these solutions. It is a great opportunity to gain momentum.

Flex the shifts

The new shift patterns provide reduced contacts between workers. Organize start and finish times in this way, while still allowing the company to meet production volumes.

Snappii is there to help

Snappii can become your assistant in reopening process. Snappii apps are able to optimize, simplify and accelerate different operations. Also you can reduce face to face interaction and group meetings using business apps and mobile forms. Perform fast and accurate inspections of safety and compliance with new regulations. Mobile forms and special business apps allow users to instantly collect various data, process and share it, generate professional reports and store all necessary information. Find ready-made business apps here. Most of apps are customizable. Fill out mobile forms and create reports in a snap with Snappii Mobile Forms app. It offers 100 ready-to-use form templates for your business. Also you can use your own forms. We will convert them to mobile forms for you. Send us your forms and any requirements. Today the world is going through a tough situation. However, we believe that businesses could survive successfully against all odds.

Vehicle Inspections and Best Practices

Vehicle Inspection and the Best Way of Its PerformanceDrivers count on their vehicles to safely and reliably get them where they’re going. Based on this, they make regular inspections and use vehicle inspection reports to ensure a vehicle is in good working order and safe to take out on the road. Also there are legal obligations to ensure work vehicles are regularly inspected to confirm they are in sound operating condition.

Vehicle inspection as a part of daily routine

Every time we get into a vehicle, we automatically make quite a few checks. However, drivers and people involved in transportation on a professional basis should also make more specific and detailed regular inspections. There is a list of basic points, which must be checked every day. A more thorough inspection can be carried out at regular intervals, for example weekly or monthly. The checks could include:

– fluid levels,

– brakes,

– battery,

– lights, brake lights and indicators,

– tires

– and more.

The most efficient way of vehicle inspection

Federal law does not require drivers to use any specific form of inspection and reporting. Therefore modern drivers and other professionals prefer mobile inspection forms and apps, which are much more convenient, reliable and agile than paper forms. Today vehicle inspection apps are an essential tool. Read about their benefits and the reasons to use here.

Snappii is a long-standing and strong player in the business app market. We cover a plenty of industries and fields of activity. Vehicle inspection is one of the areas we focus on. Snappii offers Inspect & Maintain Vehicles app to perform detailed inspections of various types of vehicles, including heavy and not heavy ones. With this vehicle inspection app, drivers can be sure in the vehicles and their safety before taking to the road. Moreover, Inspect & Maintain Vehicles app allows users to instantly generate PDF and Excel reports and email them. The app is available for iOS and Android devices. Snappii team can customize it to meet any specific needs. Contact us here if you need any modification of this vehicle inspection app.

Never overlook the importance of vehicle inspection as it could save your life and the lives of others. And Snappii will always assist you with it.

Daily Reporting During COVID-19: Increased Importance and the Way to Optimize

Daily Reporting During COVID-19: Increased Importance and the Way to OptimizeIt’s hard to foresee the extent of the COVID-19 crisis and its influence on business. However, we can say with confidence that the business landscape should adapt to the current situation in order to survive.

Welcome to the new reality

Countries and cities begin to recover from the COVID-19 shutdown. All businesses have been forced to change the way in which they operate to ensure safety and compliance with new realities. Safety is, and always will be, a top priority in construction industry. Construction staff always operates in conditions of increased responsibility. However, now more than ever, documentation and reporting are critical for safe and efficient workflow.

The importance of daily reporting

Daily reports are the most powerful tool for showing how new requirements are met and their impact on the workflow. They prevent failures and delays, and help keep increased safety at the jobsites.

New safety protocols are added for construction jobsites. They may include taking people’s temperatures before every shift, social distancing, supplying personal protective equipment, etc. All of them should be documented and reported in time.

The best time for mobile solutions

Mobile solutions help create more efficient, accurate and safe reporting process. Mobile apps minimize physical contact and keep everyone safe and able to work. Workers are able to regular submit forms and daily reports remotely right with their mobile devices. Also this provides optimization and efficiency, which are so necessary now. Constant flow of timely data and its synchronization contribute to smooth workflow.

Snappii converts paper based processes to their mobile analogue. We use your existing forms and make your usual business process more agile, optimized and convenient. And this innovation may remain and benefit even beyond COVID-19. Stay in the loop even from a distance with smart mobile forms and apps. Let’s transform your daily reporting process to the digital format. Send us your forms and requirements. Get an advanced product for regular and accurate reporting. Keep on going forward!


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