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Make Your Cleaning Inspections Paperless and Agile and Increase the Quality of Cleaning Service

Posted on October 23, 2020 by Daria Ivantsova

In general, running any business requires a lot of time and effort but when it comes to cleaning service companies, they can present an entire host of their own unique challenges. Cleaning inspection is one of them. It is an indicator of the quality of service and is therefore extremely important. Clear and timely data can gain insights on where the business is excelling and where it needs to improve.

Why cleaning inspections are a headache for some cleaning service companies

While the importance of cleaning inspection is undeniable, some businesses ignore it because of the difficulties caused by the paper-based type of this process. Filling out paper forms is time-consuming, inconvenient and risk inaccurate data. However, we have entered a new digital era and there is an opportunity to implement its benefits in the cleaning inspections. We are talking about mobile apps and mobile forms.

How mobile apps and forms make things much easier

With mobile apps, specialists can easily collect necessary data and fill in pre-made mobile forms. They can be shared with anyone and stored for instant access. Such a form of inspection data collection is more agile, accurate, reliable and efficient. It is also a great opportunity to maintain the regularity of inspections.

Cleaning Inspection app as a real godsend

Snappii offers its ready-made Cleaning Inspection Checklist app, which will take care of the accuracy and efficiency of your cleaning inspections. You will not worry about tedious and time-consuming paperwork, lost forms, untimely data and, as a result, poor service. Fill in pre-made mobile forms in a snap, generate and submit the reports and store all data at the fingertips.

Don’t settle for less and contact Snappii

With Snappii, you shouldn’t settle for less ever! If the Cleaning Inspection Checklist app doesn’t completely meet all your requirements, we are ready to customize it specifically to your needs. You don’t need huge investments for this solution. It is affordable for any business. Send us your requirements to discuss them and generate a free quote for you.

How to Work with Data and Share It on Condition of Limited Office Visits and Face to Face Interaction

Posted on October 16, 2020 by Daria Ivantsova

Coronavirus forced many businesses to go to remote work, as well as a work without face to face interaction and office visits. And now, more than ever, businesses are challenged to stay connected with their employees outside of the office setting. They actively resort to the help of mobile technologies to keep productivity.

The tasks that are set before us nowadays

Today mobile devices provide businesses with a solution to keep constant communication. This way, this task is easily solved when working remotely or with limited office visits. And what about work with documentation? How to collect documents and reports from remote employees? Fortunately, there is an effective solution for this too.

Mobile solutions for smart and agile work with data

By using mobile apps and digitizing documentation, employees can easily and quickly collect necessary data and add it to pre-made mobile forms, instantly generate complete reports on the base of this data and submit them right through a mobile device. All of these are made without ever stepping foot inside the office. More and more businesses across all industries recognize this colossal benefit and equip their employees with mobile solutions.

Besides the opportunity to work with various data remotely, mobile apps and mobile forms allow users to increase the accuracy of data and reduce errors. Learn more about other advantages in this blog post. Also, there is a blog post with the top types of mobile forms, that every modern business should use.

Snappii Mobile Forms app

If the question of work with data and its sharing while working remotely is extremely relevant to you, Snappii is your best solution. We offer a Snappii Mobile Forms app with 100+ ready-to-use form templates for plenty of industries and fields of activity. The app provides inspection forms, estimates, work orders, invoices, daily logs reports, etc. Moreover, there is a unique opportunity to convert your own forms right in the Snappii Mobile Forms app and use them. Learn how to do it here. Download and try the Snappii Mobile Forms app right now.

4 Key Reasons to Use Fleet Maintenance Apps

Posted on October 14, 2020 by Daria Ivantsova

The fleet is mobile by its very nature, so it needs the same mobile solution for inspections and maintenance. Today there are special mobile apps that help boost productivity and efficiency. Here are the key reasons the organizations using any vehicles should go mobile as part of their fleet maintenance strategy.

Rapidity and agility of work

Fleet maintenance apps provide inspectors, drivers and other specialists the ability to highlight any defects and problems in real-time. Thanks to synchronization and the cloud, any data becomes instantly available to all users on the system. This eliminates the delays associated with paperwork and data transfer. Maintenance specialists, technicians and repairmen get instant visibility of issues and can act immediately. This way, fleet maintenance apps contribute to more fast and optimized work.

Data accuracy

With a paper-based solution, the issues are recorded manually and are transferred to the office. Unfortunately, often handling paper associates with human errors. Moreover, the received data is added to the fleet maintenance system in the office. This process also often admits losses, errors and inaccuracies. Fleet maintenance apps eliminate these difficulties. They allow workers to operate with timely and as a consequence more accurate data. Also, pre-made mobile forms in such apps help avoid issues associated with handwriting.

Constant access to all data

In a paper-based fleet maintenance system, drivers and specialists have no instant access to previously reported issues. They have to do tremendous work with archives to identify any recurring problems and regularities. Fleet maintenance apps provide instant access to all available data and allow specialists to use it for analyzing and improvements.

Increased productivity

Fleet maintenance apps simplify many operations and provide specialists the opportunity to work smarter and more productive. They eliminate the routine, static character and extra effort. All of these contribute to better maintenance of the fleet while minimizing costs.

Snappii’s mobile solution for fleet maintenance

Snappii is one of the most powerful providers of business apps for various industries. Fleet maintenance is one of the fields we cover. Inspect & Maintain Vehicles app is the ready-made app we can offer for this area. The app is created to perform detailed inspections of various types of vehicles including heavy and not heavy ones. Its users are able to easily identify possible issues and breakings, report them to mechanics and ask for a quick repair. It is the most convenient and efficient way to keep the entire fleet in proper condition.

Inspect & Maintain Vehicles app allows users to:

– perform pre and post trips inspections,

– inspect both exterior and interior of vehicles,

– collect inspector’s information and dates,

– calculate mileage covered,

– check all functional parts and ensure that they are in good condition,

– report breakings to mechanics,

– work offline and online,

– take or upload pictures to report and prove issues,

– import existing fillable PDF forms to collect specific information,

– create PDF and Excel reports and email them,

– upload created reports to cloud drives or print them out.

Here is a short video of how the app works.

Download and try Inspect & Maintain Vehicles app in Apple App Store and Google Play.

Need any app customization? Contact Snappii team to discuss it.

How to Increase Efficiency in the Workplace

Posted on October 8, 2020 by Daria Ivantsova

It is obvious, that if the employees of any business are happy, their productivity increases, and this is exactly what helps the business grow. Improving efficiency in the workplace starts from enabling employees to work smarter, not harder, as well as from maintaining and developing of such important factors as work environment, job satisfaction, effective leadership, right tools and equipment and more. The tips below will help find and implement the strategies of boosting employee engagement and increasing the efficiency of the workflow.

Delegation

Delegation may provide some risk, however it increases responsibility of employees, what is important for improving the morale. This contributes to a sense of achievement and development in their careers. Moreover, it is a perfect opportunity to identify new talents and strengths of the team.

Flexible work hours and remote work

Flexible work hours may let employees work more efficient. Also it is worth considering the possibility of making some part or the entire team remote, or offering more work from home days. “Buffer, Edgar, Zapier and Groove are among many companies that run on fully remote teams. It’s more than just a trend. According to reports, using remote teams improves workplace productivity by 13 percent,” according to Entrepreneur.

Comfortable workplace conditions

Workplace should be not just safe but also comfortable for employees. Inconvenient environment distracts from concentration, and employees will spend more time trying to improve their conditions. Ensure both heating and air-conditioning systems are in working order, the workplace is clean, all equipment and tools are in good condition and in place, lighting complies with standards, etc.

Automation of tedious activities

There are some monotonous, laborious and time consuming tasks, which may not be related to immediate work activities. For example, paperwork. This tires employees and reduces their interest in progress and in increasing the efficiency of the workflow. Try to automate such operations. There are many technologies, which significantly excelled in this direction. Special mobile apps allow businesses almost completely eliminate paperwork and work with all documentation using mobile devices. This contributes to more fast, optimized and reliable work with various data, as well as provides a positive effect on the efficiency of all operations.

Why you should turn to Snappii

Snappii is an expert in transferring to paperless business. We offer unique solutions of developing custom apps for businesses and converting existing paper documents to their digital analogue. Learn more about DIY form conversion here and try it yourself. Also, Snappii team is ready to do it for you. Send us your forms and requirements here. Need a complete custom app for your business? You can send us your requirements to discuss.

How to Convert Your Forms with Optical Field Recognition in Snappii Mobile Forms App

Posted on October 2, 2020 by Daria Ivantsova

Any company using forms and creating PDF reports can now go digital instantly without huge investment of time and money. Anyone with mobile device can convert PDF or image file of form to its mobile analogue. Snappii offers Snappii Mobile Forms app with Optical Field Recognition. Let’s consider how it works.

The major steps of form conversion with Snappii Mobile Forms app

– First of all, download Snappii Mobile Forms app and register.

– Here is the opportunity to add your form.

– Choose the way you do this. We will add the form photo from the camera roll.

– You will get the info about recognized fields.

– Make necessary edits of the form report.

– Go to Fields to edit the form. Edit fields and add new.

– Preview the form and the PDF report.

– Save the form.

– You can start using your form.

With Snappii Mobile Forms app, you can also use one of 100+ ready-to-use form templates. They are customizable to your specific needs. Moreover, you are able to create a mobile form from scratch.

Snappii’s mobile forms provide autofilling, voice-to-text conversion, bar codes and QR codes scanning, the opportunity to take pictures and more.

The time to go digital

It’s time to replace bulky and unreliable paper documents with a smart pocket tool. Read more about the advantages of shifting from paper to mobile forms here.

If you are not ready to convert your forms yourself, Snappii team will do it for you. Send us your forms and requirements and get a free quote. We are proud of high quality of our solutions and short delivery time. Feel free to contact our support team with any questions at support@snappii.com.

The Key Steps of Form Conversion with Snappii’s Optical Field Recognition System

Posted on October 1, 2020 by Daria Ivantsova

Paper is undoubtedly outdated. It is difficult to access, costly, time-consuming, unreliable, etc. Mobile forms have become more and more important in our daily lives and in business. Most of advanced businesses in various industries have already realized that implementing mobile forms into their business processes significantly improves data quality and workflow. Nowadays Snappii allows companies of all sizes to go digital without huge effort and investment.

Optical Field Recognition system or the time to turn to Artificial Intelligence for mobile form creation

Most businesses already have their own forms they want to continue using. However, it takes time to create a mobile form from scratch. With Snappii’s Optical Field Recognition system, there is an opportunity to easily and quickly convert already existing forms to their mobile analogue. Here are the steps:

– Choose do it yourself option. You are able to convert your form from Apple mobile device, as well as from your computer/laptop.

– There are 3 ways to get your mobile form. We will consider the second one.

– Upload your PDF or image file. You can choose the way of creating your mobile form: Automatically (Artificial Intelligence) or Manually. Let’s choose the first one.

– You can edit the resulting form. Watch this video to learn how to work with Snappii Mobile Form Converter.

– You can also edit the PDF report of the form.

– Preview your mobile form and PDF report.

– Install Snappii Mobile Forms app to use your mobile form.

“Today we welcome all users to try our brand new Optical Field Recognition, – Alex Bakman, Snappii CEO says. “A process that used to take 2 to 3 hours to do manually, now with optical field recognition can be done in seconds. This means that any company using forms and creating PDF reports can now go digital instantly without huge investment of time and money! This is the key point that differentiates Snappii from its competition. If you are a regular user of Snappii, here’s a great opportunity to help us make the next release the best ever.”

Snappii team is always able to convert your forms for you. Send us your forms and requirements here. Contact Snappii support team at support@snappii.com with any questions.

4 Tips to Keep Heavy Equipment Running

Posted on September 15, 2020 by Daria Ivantsova

Heavy equipment is a real backbone of such industries as construction, mining, agriculture and more. Such machines, intended for hard work in the field, are susceptible to wear and tear, breakdowns, and various damages. Due to the size and complexity of heavy equipment, repairing even minor damage can be extremely costly. Maintenance and regular inspection of heavy equipment fleet is essential in preventing problems and financial losses. The following tips can be very useful for ensuring long and efficient life of heavy equipment.

Cleaning routine

One of the simplest solutions to keep heavy equipment in a good working is its regular cleaning. Dirt and dust can speed up processes like rusting, clog filters and vents, as well as damage any leading components. Heavy equipment fleet needs a schedule of cleaning, pressure washing and some additional cleaning procedures like cleaning the engine.

Stick to equipment’s limits

Operators work with machines regularly and they are the front line of identifying any problems. Not only should they know how to operate a particular type of heavy equipment, but also know how to do it safely, without risks and exceeding restrictions, established loads and norms. It should be a part of operators’ training. Pushing machinery beyond its limits shortens its life, as well as increases the chances of accidents.

Storage issue

For a long service life heavy equipment needs special space for storage outside working hours. Adverse weather conditions could damage it, as well as leaving heavy equipment outside is unreliable. Also it is important to take care of correct movement of heavy equipment to the storage place.

Involvement of modern technologies

Integration of modern mobile technology into heavy equipment maintenance process can provide a lot of advantages. Special mobile apps can remove the problems posed by traditional paper checklists and provide more accuracy, speed and agility in conducting heavy equipment inspections. Such mobile solutions require some investment, but it will pay off in increased productivity and uptime of all heavy equipment.

Snappii’s mobile solutions for heavy equipment maintenance

Companies of various industries trust Snappii to get a high quality, beneficial and convenient mobile solution to keep their business running. For about 10 years we primarily specialize on 2 directions: ready-made business apps and custom business app development. Saying about the field of heavy equipment management and maintenance, Snappii offers the ready-made Heavy Equipment Inspection app, which allows users to conduct detailed inspections covering each major system and component of heavy equipment. This inspection app is able to replace paper-based forms and paperwork, and provide an ability to collect, process and share all necessary information with just a mobile device. The app provides both mechanical and visual checkpoints. Indicate problems, disrepairs, malfunctions in the equipment performance, and notify mechanics about maintenance issues or repair services required. You can find more information about this app here. Heavy Equipment Inspection app is available in Apple App Store and Google Play.

The second direction of Snappii’s activity offers an opportunity of creation a personal mobile app for heavy equipment maintenance and inspection in accordance with specific requirements. Our team will meet all your needs and create an app from scratch. Contact us here to discuss this.

4 Benefits of Using Mobile Apps for Workplace Inspection

Posted on September 11, 2020 by Daria Ivantsova

Regular inspections of workplace are essential. It influences safe and efficient work process. Inspections are traditionally performed with paper forms and checklists. However nowadays businesses realize the inconvenience and unreliability of paper and prefer digital analogue, such as inspection apps and mobile forms. Recent study showed that companies are increasing efficiency by about 50% after going digital. Here are the major benefits they will get from mobile apps for workplace inspection.

Accurate and timely data

Inspection apps allow specialists to collect more thorough and reliable data. No need to spend time on poor-performing manual writing, which contributes to mistakes and inaccuracies. Inspection apps provide timely and reliable information to ensure safe and proper workplace easily and quickly.

Increased speed of inspections

Mobile inspection apps allow specialists to perform better workplace inspections in less time. Instead of filling out forms manually, printing them, transferring them to the central office, etc., any worker can fill in pre-made mobile forms in a few clicks, share them with the team and have instant access to all completed forms from any location.

Compliance with all regulations

Workplace safety is extremely important and highly regulated task. Mobile inspection apps ensure compliance with internal policies and procedures or external regulatory standards. The apps make that part easy with preconfigured mobile forms and specific features.

Instant reporting

Inspection apps offer not just data collection opportunity but also the way to process and analyze any data. Moreover, there is an opportunity to generate professional reports on the base of the completed mobile forms right on the mobile devices. Instant reporting contributes to better and faster decision making process. This way, the process of maintenance and inspection of workplace rises to the next level.

Mobile inspection apps from Snappii

Snappii is the leading provider of powerful apps for various inspections. We have a gallery of ready-made apps to inspect workplaces, equipment, safety measures, workflow, product quality and more. All Snappii’s inspection apps are empowered with a set of useful features and professional pre-made mobile forms. Most of apps are customizable and can be modified to meet any specific needs. Find ready-made inspection apps here and contact us if you need any customization. Snappii team is able to create any inspection app from scratch in accordance with the requirements of your business. Contact us here to learn more about custom app development and to discuss your needs.

How to Reduce Paper Consumption in Business

Posted on September 9, 2020 by Daria Ivantsova

Paper is our life

Paper has many different uses in our daily routines. From tissues and books to package products. The world produces 300 million tons of paper every year. According to the U.S. Environmental Protection Agency, printing and writing papers typically found in a school or office environment comprise the largest category of paper product consumption and landfill waste.

It’s time to reduce paper consumption

Paper production requires a lot of natural resources. This is not only wood, but also water, for example. The U.S. uses approximately 68 million trees each year to produce paper and paper products. Besides the impact that paper has on the environment, it also has a significant impact on companies’ financial part. The average office worker uses 10,000 sheets of copy paper each year. 45% of paper printed in offices ends up trashed by the end of the day. The costs also include printing, copying, archiving, storage, etc. Also all of these are time-consuming.

Digital solution

Modern mobile solutions empower companies to reduce their paper consumption. First of all, using digital forms and mobile apps is a huge plus for the environment. Also when your office goes paperless you don’t have to worry about losing documents. Digital documentation makes it easy to access your documents from anywhere. It allows you to work remotely. Let’s not forget about the financial benefits of using mobile forms and mobile apps. You are able to reduce costs of document printing, copying, storage and more.

Paperless future with Snappii

Snappii is your reliable assistant on the way to reduction of paper consumption. We will convert all your documentation to mobile solutions. Save environment, time and money with powerful mobile apps and smart mobile forms. We provide convenient and easy form conversion for Do-It-Yourself users. Snappii’s Optical Field Recognition system will automatically convert your existing forms to mobile apps in seconds. Try it here. Also our professional team can do it for you. Send us your forms and requirements here.

Power Line Inspections with Drones and Mobile Inspection Apps

Posted on August 27, 2020 by Daria Ivantsova

There are more than 3.5 million miles of power lines in the USA. They require regular inspection, which is a time-consuming and manual job. In addition there are unforeseen inspections, for example after storms. Nowadays power grid companies try to implement new technologies to optimize their job.

Drones are here to help

The consequences of hurricane Irma in Florida and Harvey in Texas have encouraged the aviation authorities (FAA – Federal Aviation Authority) allow the use of drones to assess and inspect damages. This contributed to faster restoring of power lines, and ensured workforce safety in dangerous areas.

Effective, convenient and safe

When it comes to occupational safety, the drones are unbeatable. Power lines are mostly inspected by observation from the ground using binoculars or by climbing. Also there are inspections by helicopter, however it is a complicated and expensive process. This way, work of industrial climbers is the most popular method. It always involves significant risks for life and health. Drones provide a clear advantage here. Climbing is no longer necessary for pure inspections.

The benefits of mobile inspection apps

In addition to development and implementation of drone technology, mobile software for work with received inspection data is also developing and spreading. Thanks to mobile inspection apps, specialists can easily collect any data, process and analyze it, manage the inspections and maintenance works, predict potential problems to prevent them and make better decisions, manage and store all necessary documentation and more.

Snappii is a leading provider of business mobile solutions. We helped thousands of companies take their business to the next level. We are able to create a custom business app from scratch in accordance with your specific needs. Snappii is proud to offer the solution of highest quality and greatest speed. Send us your requirements to discuss them and get started. Inspection apps are one of our major directions of work. We can use your existing usual inspection forms and checklists and convert them to the digital format. Avoid paperwork and spend time more profitably. Send us your forms and get a free quote to start.

What is CGMP and the Best Way for Warehouses to Follow It

Posted on August 20, 2020 by Daria Ivantsova

CGMP standards and regulations are an essential point to understand and implement for sellers of food, cosmetics, drugs or medical products. It is especially important if they use outsourced warehousing solution for their products. First of all let’s find out what CGMP is.

What is CGMP?

Current Good Manufacturing Practices (CGMP) – are the practices required in order to conform to the guidelines, which provide minimum requirements that a manufacturer must meet to assure that their products are consistently high in quality in order to deliver products safely to consumers. These guidelines are recommended by agencies that control the authorization and licensing of the manufacture and sale of food and beverages, cosmetics, pharmaceutical products, dietary supplements, and medical devices. The regulations include manufacturing, processing, packaging and holding products. The rules that govern each industry may differ significantly. In the US, CGMP is controlled by the FDA (Food and Drug Administration).

CGMP regulations for warehouses

CGMP regulations include the “holding” of products, as we mentioned above. This way, warehouses for these relevant products must meet CGMP standards. The regulations cover all areas of warehousing: warehouse design and configuration, fire safety, pest control, competence and training of the warehouse team, forklift quality and more. Warehouses should have a documented and strictly enforced set of procedures to comply with all regulations. The best way to ensure a warehouse comply with CGMP regulations is to conduct regular inspections with special mobile apps.

Mobile inspection solutions

Inspection apps provide digitized checklists and inspection forms right on mobile devices. All necessary data can be instantly added and processed. Pre-made mobile forms help avoid mistakes, omissions and inaccuracy. Inspection apps is the best way to save time and increase efficiency of operations.

Snappii provides mobile inspection solutions for a plenty of industries. Among the useful features of Snappii’s inspection apps is an opportunity to generate professional reports on a base of completed forms. The reports are available in PDF and Excel formats and can be shared with anyone. Also these data can be safely stored and accessed when necessary.

Snappii team is able to convert any existing form or report to mobile app. Fast, easy and affordable. Anyone can continue to use established and familiar forms on mobile devices. Send us your forms and get a free quote to start.