Author posts Daria Ivantsova

How to Reduce Paper Consumption in Business

How to Reduce Paper Consumption in BusinessPaper is our life

Paper has many different uses in our daily routines. From tissues and books to package products. The world produces 300 million tons of paper every year. According to the U.S. Environmental Protection Agency, printing and writing papers typically found in a school or office environment comprise the largest category of paper product consumption and landfill waste.

It’s time to reduce paper consumption

Paper production requires a lot of natural resources. This is not only wood, but also water, for example. The U.S. uses approximately 68 million trees each year to produce paper and paper products. Besides the impact that paper has on the environment, it also has a significant impact on companies’ financial part. The average office worker uses 10,000 sheets of copy paper each year. 45% of paper printed in offices ends up trashed by the end of the day. The costs also include printing, copying, archiving, storage, etc.  Also all of these are time-consuming.

Digital solution

Modern mobile solutions empower companies to reduce their paper consumption. First of all, using digital forms and mobile apps is a huge plus for the environment. Also when your office goes paperless you don’t have to worry about losing documents. Digital documentation makes it easy to access your documents from anywhere. It allows you to work remotely. Let’s not forget about the financial benefits of using mobile forms and mobile apps. You are able to reduce costs of document printing, copying, storage and more.

Paperless future with Snappii

Snappii is your reliable assistant on the way to reduction of paper consumption. We will convert all your documentation to mobile solutions. Save environment, time and money with powerful mobile apps and smart mobile forms. We provide convenient and easy form conversion for Do-It-Yourself users. Snappii’s Optical Field Recognition system will automatically convert your existing forms to mobile apps in seconds. Try it here. Also our professional team can do it for you. Send us your forms and requirements here.

Bill of Lading and Its Types

Bill of Lading and Its TypesBill of lading is one of the most important shipping documents involved in the supply chain process. According to the Supply Chain Management Encyclopedia, “bill of lading (B/L) is usually a document issued pursuant to a contract of carriage of goods by sea. This document is a versatile document recording the receipt of goods which also provides evidence of the contract of carriage and may also serve as a document of title to the goods it represents”. There are different criteria on which bill of ladings can be defined and divided. It usually depends on the requirements of the shipment. Here are some types of bills of lading.

Straight bill of lading

A straight bill of lading is used when payment has been made in advance of shipment. The specified party has to take the delivery of the cargo and can’t re-assign it to anyone else. Another name of such bill of lading is “non-negotiable”.

Order bill of lading

An order bill of lading is used when shipping cargo prior to payment. A carrier should deliver the cargo to the importer, and at the endorsement of the exporter the carrier may transfer title to the importer.

On board bill of lading

An on board bill of lading is issued when the cargo is loaded onto the cargo ship or cargo plane. This bill of lading is required in order for the exporter to get the payment.

Clean bill of lading

A clean bill of lading is issued when the cargo is received in an apparent good order with no damage on packages apparently or other irregularities.

Through bill of lading

Under a through bill of lading, the shipping carrier can pass the cargo through several different modes of transportation and distribution centers. It converts both the domestic and international carriage of an export shipment.

The advantages of digital format

Nowadays more and more companies, engaged in the carriage of cargo, use mobile solutions to simplify and optimize the work with bills of lading. Digital format allows specialists to avoid tedious and unreliable paperwork. There are smart and multifunctional bill of lading apps to generate, fill in, track, store and share bills of lading in a snap.

Snappii offers ready-made Bill of Lading Manager app to easily and quickly create bills of lading and provide them to third parties. Use your existing client database, auto-fill the saved information, calculate total costs, instantly email the bills in the PDF format and more. Learn how the app works from this video. Bill of Lading Manager app is available in Apple App Store and Google Play.

Need your own custom app? Snappii will create it from scratch in accordance with your specific requirements. Also we can use your existing forms. Contact us here to discuss.

Power Line Inspections with Drones and Mobile Inspection Apps

Power Line Inspections with Drones and Mobile Inspection AppsThere are more than 3.5 million miles of power lines in the USA. They require regular inspection, which is a time-consuming and manual job. In addition there are unforeseen inspections, for example after storms. Nowadays power grid companies try to implement new technologies to optimize their job.

Drones are here to help

The consequences of hurricane Irma in Florida and Harvey in Texas have encouraged the aviation authorities (FAA – Federal Aviation Authority) allow the use of drones to assess and inspect damages. This contributed to faster restoring of power lines, and ensured workforce safety in dangerous areas.

Effective, convenient and safe

When it comes to occupational safety, the drones are unbeatable. Power lines are mostly inspected by observation from the ground using binoculars or by climbing. Also there are inspections by helicopter, however it is a complicated and expensive process. This way, work of industrial climbers is the most popular method. It always involves significant risks for life and health. Drones provide a clear advantage here. Climbing is no longer necessary for pure inspections.

The benefits of mobile inspection apps

In addition to development and implementation of drone technology, mobile software for work with received inspection data is also developing and spreading. Thanks to mobile inspection apps, specialists can easily collect any data, process and analyze it, manage the inspections and maintenance works, predict potential problems to prevent them and make better decisions, manage and store all necessary documentation and more.

Snappii is a leading provider of business mobile solutions. We helped thousands of companies take their business to the next level. We are able to create a custom business app from scratch in accordance with your specific needs. Snappii is proud to offer the solution of highest quality and greatest speed. Send us your requirements to discuss them and get started. Inspection apps are one of our major directions of work. We can use your existing usual inspection forms and checklists and convert them to the digital format. Avoid paperwork and spend time more profitably. Send us your forms and get a free quote to start.

Helpful Tips for Proper and Efficient Cleaning and Disinfection of Commercial Elevators

Helpful Tips for Proper and Efficient Cleaning and Disinfection of Commercial ElevatorsIn view of recent events and the spread of COVID-19, effective cleaning and disinfection of facilities, property and various objects are now more important than ever. Businesses are reopening and it is essential to ensure safe and healthy workplaces. Let’s pay special attention to elevators in this blog post. It is one of the most demanded and frequently used places. People may only be inside an elevator cab for a few seconds, but it only takes one press of a button to spread illness-causing germs and infection. This way, cleaning and disinfecting elevators properly and frequently is key. Here are some tips for efficient cleaning and disinfection.

Some general points and preparation

First of all, ensure all precautions have been put in place. The doors should be isolated and warning signs are places. Clean the elevator starting from the inside going outside and from top to bottom. This prevents already cleaned surfaces from re-contamination.

Focus on cleaning products

Before disinfecting, remove dirt with soap and water. Use cleaning solvents due to the manufacturer’s and elevator service provider’s recommendations. Be sure the products are safe to use and will not damage the surfaces and various details. For most elevator surfaces 70% alcohol solution is recommended. However, avoid using alcohol based cleaners for lacquered surfaces and some plastic components. Use disposable cloths.

Contact a specialist

From time to time you should resort to outside special cleaning company services. There are some components of elevators, which are available just for competent and certified engineers. For example, moving parts of the elevator require prevention from rusting and pest infections. It should also be taken into account and agreed upon.

Focus on regularity

The frequency of cleaning and disinfection of commercial elevators depends on the type of building, daily traffic, the season and climate. It is very important to monitor the regularity, especially if there are a large number of elevators. It is necessary to develop a schedule and also conduct regular checks.

Mobile solutions

Modern mobile solutions can significantly help with elevator maintenance as well as their cleaning and disinfection. Special mobile apps are used for fast and convenient inspections, work assigning, creation and sharing schedules and other important data, etc. Pre-made mobile forms allow specialists to conduct instant inspections of elevator conditions and quality of cleaning and disinfection.

Snappii is #1 provider of custom business apps and mobile forms. We create multifunctional apps in accordance with your specific needs. Also we can convert any existing form to its mobile analogue or create any mobile form from scratch. You can even try to do it yourself. Thanks to Snappii Optical Field Recognition solution, it is simple and affordable.

3 Tips to Make Business Travel and Expense Reporting Policy More Efficient

3 Tips to Make Business Travel and Expense Reporting Policy More EfficientWe want to believe that the worst is over and the world is recovering after the COVID-19 pandemic. Companies are on the road to resume business activities. Business travelling is one of them. In this blog post we will discuss such essential point as business travel expenses.

Frequently, employees turn a blind eye to following the company travel and expense policy. It may be due to the fact that keeping track of all that expense information is tedious and time consuming for both employees and managers. However, there are 3 ways to make it more efficient.

Clarity, simplicity and fairness

Avoid ambiguity while creating a business company travel and expense policy. If employees aren’t sure whether they need to do this or that, they’ll probably wind up doing neither. Clarity and simplicity are the main key. Fairness is another important component. The same conditions regardless of seniority will help avoid controversial situations. Existence of different classes of service for different job levels requires delicate and careful elaboration to avoid infringement, abuses and protests.

Strict separation

Prevent business expenses from getting tangled up with personal expenses. It is important to have a strict separation and constant adherence to it. Create a dedicated credit card for business travel expenses. Enter into special cooperation agreements with the most frequently visited places in order to resolve financial issues directly with your company.

Mobile solutions

Special mobile apps can significantly simplify and optimize business travel expense reporting. Such apps allow users to instantly add receipts and bills, submit them for approval, generate reports and more. It is an incredibly convenient and flexible tool that is always at hand. No data will be missed or lost.

Snappii is a leader of business apps, which automate and optimize a plenty of operations. Now we want to present Quick Expense Reporting app to help you instantly create expense reports, capture and insert images of checks, receipts, invoices and bills, and share this information as PDF and Excel reports on the spot. Track and report such business expenses as travel, lodging, meals, phone, conference fees, materials, etc. on the go with the convenience of your mobile device. Quick Expense Reporting app is available in Apple App Store and Google Play.

Snappii is able to customize most of its business apps. Contact us to discuss it.

Top 3 Reasons You Need Regular Pest Control

Top 3 Reasons You Need Regular Pest ControlWhen it comes to keeping your home safe and comfortable, there is a number of activities you must do on a regular basis. One of them is a pest control. Some pests do not really cause any danger or harm, however other pests and insects can spread disease to people or pets. Let’s take a closer look at the following 3 reasons that you need regular pest control for your home.

Health threats

As we said above, pests can contribute to a spread of disease and provide a badly effect on health. Among the main diseases are: Hantavirus, Lyme disease, West Nile Virus, Zika, allergies, worsen asthma symptoms and more. There is a number of pests that can be dangerous if encountered. The longer pests are in your home, the more dangerous it is for all inhabitants. It is impossible to know if a pest is carrying a disease or not, which is why it is best to not intersect with them at all.

Damage to home and belongings

Many home-invading pests such as wood-faring bugs, termites and carpenter ants are able to significantly damage your home. Frequently they can cause a lot of damage even before you notice their presence.  It has been estimated that termites cause $5 billion worth of damage every year. Other pests are attracted to specific belongings. Various things from textiles are at high risk for damage.

Food and crop damage

Pest control is also necessary for food protection. It is demanded in both residential and commercial settings. In homes, people usually can face such pests as odorous house ants and different moths. Moreover, many pests can harm your garden and crop. Aphids are one of them, which can stop the proper growth of fruits and vegetables. Many of the aforementioned pests can contaminate your food by living in it. This contributes to not just health threats, but also financial losses.

Mobile solution for efficient pest control

Start your pest control right now with downloading Pest Control app from Snappii. It is an essential tool for both pest control services and individual homeowners. This app allows you to easily and quickly fill in pre-made inspection forms right on your smartphone, generate professional reports and share them as a PDF or Excel file. Keep the house and property under strong control and ensure safety for all inhabitants with Pest Control app.

Need any customization of the app or want to use your own forms? Contact us here to discuss.

Some Tips to Motivate and Unlock the Full Potential of Employees

Some Tips to Motivate and Unlock the Full Potential of EmployeesField service managers can do much to encourage and progress their employees. With the right management and support, they could build new leaders who will take a company to new heights.

Recognition and encouragement

Eventually, the human experience thrives on praise. A fair, clear and equitable recognition system usually encourages everyone into going the extra mile. However, managers also should leverage the rewards. This doesn’t have to be a monetary form. This can be an opportunity to instill and develop a dedication and a desire to improve, when the employee feels like they are appreciated at work.

Proper mentoring

The first introduction to the company for new employees should be from those who have good attitude to work and work ethic and can give them a boost to develop and succeed. This way, managers should pay special attention to those workers, who introduce new-hires to the field. It makes sense to think and plan a special mentoring program.

Constant communication

Managers should provide open discussions with their employees to hear their voice and get their feedback. It is an opportunity to discuss each technician’s role as a team member and identify his or her strengths.

A role of modern mobile solutions

Following and integration of modern technology solutions help keep employees interested and active. Moreover, it is the most efficient way to unlocking the full potential of employees and avoid them from routine, useless operations. Modern mobile business apps are successfully and profitably used in various industries. They allow employees to accelerate and optimize a plenty of activities and make them more efficient and beneficial. This way, business apps contribute to better motivation.

Snappii is a leader of mobile business apps. We are able to automate and improve any operation. Empower your employees with powerful and unique features, and get great benefits for your business. Send us your requirements and let’s discuss them. The time, when mobile business apps were available only for large companies able to spend thousands of dollars has gone. Now it’s available for anyone. It’s time to act!

What is CGMP and the Best Way for Warehouses to Follow It

What is CGMP and the Best Way for Warehouses to Follow ItCGMP standards and regulations are an essential point to understand and implement for sellers of food, cosmetics, drugs or medical products. It is especially important if they use outsourced warehousing solution for their products. First of all let’s find out what CGMP is.

What is CGMP?

Current Good Manufacturing Practices (CGMP) – are the practices required in order to conform to the guidelines, which provide minimum requirements that a manufacturer must meet to assure that their products are consistently high in quality in order to deliver products safely to consumers. These guidelines are recommended by agencies that control the authorization and licensing of the manufacture and sale of food and beverages, cosmetics, pharmaceutical products, dietary supplements, and medical devices. The regulations include manufacturing, processing, packaging and holding products. The rules that govern each industry may differ significantly. In the US, CGMP is controlled by the FDA (Food and Drug Administration).

CGMP regulations for warehouses

CGMP regulations include the “holding” of products, as we mentioned above. This way, warehouses for these relevant products must meet CGMP standards. The regulations cover all areas of warehousing: warehouse design and configuration, fire safety, pest control, competence and training of the warehouse team, forklift quality and more. Warehouses should have a documented and strictly enforced set of procedures to comply with all regulations. The best way to ensure a warehouse comply with CGMP regulations is to conduct regular inspections with special mobile apps.

Mobile inspection solutions

Inspection apps provide digitized checklists and inspection forms right on mobile devices. All necessary data can be instantly added and processed. Pre-made mobile forms help avoid mistakes, omissions and inaccuracy. Inspection apps is the best way to save time and increase efficiency of operations.

Snappii provides mobile inspection solutions for a plenty of industries. Among the useful features of Snappii’s inspection apps is an opportunity to generate professional reports on a base of completed forms. The reports are available in PDF and Excel formats and can be shared with anyone. Also these data can be safely stored and accessed when necessary.

Snappii team is able to convert any existing form or report to mobile app. Fast, easy and affordable. Anyone can continue to use established and familiar forms on mobile devices. Send us your forms and get a free quote to start.

What You Should Know about Inspection of Road Construction Process

What You Should Know about Inspection of Road Construction ProcessAny road construction project is accompanied by inspections. This is required to be sure that work is being done in accordance with established criteria and generally accepted practices, that the road is built with quality materials and that the road construction process follows safety regulations. A variety of specialists may be involved in inspection activity either through the contractor or from the road owning organization. Both sides have an incentive to inspect the quality of the work as it comes with costs.

Observation without intervention

Inspectors can’t interfere with the construction process, they just monitor and observe. If inspectors notice an issue that can influence the project and requires specific actions, they can communicate with a project foreman or someone with the authority to make decisions and direct workers accordingly.

Inspection teams and distribution

Inspectors commonly spend all of their working hours in the field, observing the work and collecting necessary data. It is a time-consuming process, that’s why large and complex projects require more than one inspector. This way, they form an inspection team. Responsibilities and certain areas of work can be divided between the inspectors. The chief inspectors or project managers oversee an inspection team and coordinate it.

Mobile solutions

Inspection is agile and observant type of work and requires special smart tools. Modern inspectors prefer mobile solutions for fast and efficient operation in the field. Inspection apps allow them to avoid paperwork and automate work with inspection data. Moreover, special inspection apps ensure constant synchronization and communication of the entire inspection team. Inspectors are even able to generate professional reports, based on the data received, right on their mobile devices and share them.

How Snappii can benefit road inspection process

Snappii is a leader of multifunctional inspection apps. We cover a plenty of industries and offer a high quality service for companies of any size. Meet Snappii’s ready-made Road Inspection app. The app covers the following types of inspection forms:

– Risk Assessment

– Road Segment Inspection

– Concrete Roads Inspection

Snappii team is always ready to add your own forms to this app. Fill in mobile forms in a snap, safely collect all data and share it with anyone. Download and try Road Inspection app.

Snappii is able to create your own custom app from scratch in accordance with your specific needs. We hold every app we make to the highest standard. Send us your requirements and let’s discuss them.

Commercial Floor Cleaning Service: Top 3 Factors to Keep in Mind

Commercial Floor Cleaning Service: Top 3 Factors to Keep in MindWhen you’ve invested in a new floor of your business facility, you’ll want to keep it in top condition. First of all, maintaining cleanliness contributes to making a good impression on clients. Also, it helps a floor serve as long as possible. There is a wide range of cleaning services. Here are some factors to keep in mind in this process.

Consider a type of floor

First, you should check the flooring material in your facility. The choice of cleaning agents and equipment will depend on this. Hardwood floors, tile, and grout usually need heavy-duty floor machines for multiple cleaning jobs, including shampooing, stripping, buffing, and grinding. Carpeted floors require a special, high-quality vacuum and carpet detergents.

Determine the frequency of cleaning and special areas

The frequency of floor cleaning is largely dependent on how much traffic you are getting in a specific area. Keep special attention to such areas as:

– entries and exits,

– primary hallways,

– stairwells.

They require more frequent and thorough cleanings.

Assess a space

Before investing in floor cleaning service, it’s important to go over the size of the premises. Once you’ve established the scope of the cleaning jobs, you’ll have a better sense of the type of cleaning and equipment you need, as well as determine a financial component. Your aim is to find more efficient and advantageous way.

Cleaning Inspection Checklist app

Snappii offers a smart tool to always keep your floor clean. Make regular cleaning inspections with Cleaning Inspection Checklist app. This powerful app will help you understand when it is a time for professional cleaning, as well as will allow you to quickly check the result obtained after the operation of cleaning service. Fill in pre-made mobile forms, add evaluations, notes and photos about the quality of cleaning. Generate a PDF report of inspection, print it if you need, or send it via email. Cleaning Inspection Checklist app is available for both Apple and Android devices. Moreover, Snappii team is able to customize the app to meet your specific needs. For example, we can add your existing forms to this app. Contact us to learn more and discuss it.

Buy or Rent Heavy Equipment: 4 Factors to Consider

Buy or Rent Heavy Equipment: 4 Factors to Consider2020 has brought unique challenges to the construction industry. We want to believe that the worst is over and the industry is recovering. Protecting against COVID-19 requires proper decisions to maintain safety as well as profitability during a slower economy. If you decided you need some more heavy equipment or trucks, there is a question when to buy equipment and trucks and when to rent them? The decision may influences on putting your business back on track to ensure it runs smoothly.

Comparing pros and cons of both renting and buying, keep in mind your company’s current situation, capabilities and future plans. Here’s a small overview of some important points before deciding when to buy and when to rent heavy equipment.

Financial situation and costs forecast

One of the most obvious factors to consider is your currently financial situation. Also you should project and analyze your costs over several months or years. Buying is a larger one-time financial outlay. However, the cost of renting can rise quickly and finally can end up costing you more.

Project length and job frequency

Project length and the frequency of usage of heavy equipment may be the deciding factor in whether you rent or buy equipment. If it’s a short term job, or you need specialized equipment for a one-off job, then renting may make more sense. However, owning the multi-purpose heavy equipment such as loaders, excavators, trucks, etc. that can be used for various projects is a great asset on any construction company.

Company image

Owing your own heavy equipment can be a plus to potential clients. It shows that you are a stable, trustworthy business. Moreover, you can quickly react to unexpected changes in projects and instantly take on jobs.

Placement and storage

Keep in mind that your own heavy equipment requires special space to store it. Adverse weather conditions could damage it, as well as leaving heavy equipment outside is unreliable.

Heavy equipment maintenance with Snappii

All heavy equipment, especially your own, require regular maintenance. It should be inspected in time to avoid damages, delays and incidents. Snappii offers a way to do it extremely fast and simple. Heavy Equipment Inspection app allows users to quickly collect all necessary data, fill in pre-made mobile forms, generate professional PDF or Excel reports, print and share them via email, text message, cloud storages and other ways, store all the data locally on the device and more. Keep heavy equipment in a good working order and save time and money.

The Top HVAC Maintenance Tips

The Top HVAC Maintenance TipsEven if your HVAC system is rather new, and it seems to be running just fine, it needs regular maintenance and inspections. It will allow you to make sure your HVAC system works efficiently, and that you’re getting value for the money you paid for it. Also the safety of your home and your family depends on it.

If you have one unit to cool and heat your home, you should perform a maintenance check twice a year, in the spring and in the fall. Separate systems also require seasonal check. Spring is the best time for cooling system, while fall is the best time to have your furnace checked.

Here are some useful HVAC maintenance tips:

– Frequent clean and change of air filters

Change your filters often in your central air conditioner, furnace and heat pump. It may influence on your energy costs. Also dirty filters can damage your equipment, leading to early failure.

– Seasonal HVAC maintenance schedule

Create a schedule to not miss the time of the next inspection. Also it may be useful when contacting any professional service.

– Clear and well maintained area around the HVAC system

Keep the area free of debris. Also you should take care of nearby plants, and trim shrubs near your air conditioning unit to ensure proper air flow and circulation and avoid equipment breakdown.

– Clean evaporator and condenser coils

According to the U.S. Department of Energy “a dirty condenser coil can increase energy consumption by 30%”. Also it has bad influence on the entire system and can lead to the breakdown.

HVAC apps from Snappii

Regular and accurate inspection and maintenance will keep your HVAC equipment operating efficiently and running smoothly throughout the year. Snappii has a tool which can become an essential assistant in these processes. Smart and multifunctional HVAC apps from Snappii allow anyone to conduct professional and efficient inspections and always keep all necessary data on hands. Find these apps here and try yourself. Moreover, Snappii team is able to create any custom HVAC app from scratch. We will meet all your specific requirements. Send them here and let’s discuss.

 


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